Project Manager – 1 year contract – job posting

Project Manager

Position: Project Manager (temp. 1 year contract)

Department: Project and Materials

Reports to: Project Manager Group Leader


Job Brief

This is a 1-year contract for a Project Manager to coordinate and plan resources, materials, and processes, to ensure timely and cost-efficient management of projects.  The position will be reviewed after 1 year with potential for a full time contract.



  • Ensures Projects are executed on time and on budget and communicates status with management and fellow team members.
  • Works cooperatively with clients, fellow employees, contractors, management and suppliers.
  • Adheres to IAI’s ISO9000 quality policy and procedures.
  • Manages all assigned tasks in a neat and timely fashion.
  • Utilizes IAI Quotation and Customer Project for Quotation (RFQ) to understand client requirements, determine project direction and required projects features.
  • Communicates project concerns, project status with management, fellow staff and clients. Determines possible design solutions or corrective actions and leads efforts to implement corrective actions.
  • Responsible for the generation and communication of corrective action plans with department managers and key team members. Communicates the action plan clearly to all involved parties both internal and external.
  • Works with Engineering and contract designer(s) to ensure proper Innovative procedures are followed and gives direction on process requirements.
  • Generates and communicates design, process, timeline and development direction to all Innovative teams.
  • Defines process changes that are required to meet overall project requirements.
  • Documentation of process changes to meet overall project requirements
  • Assists other IAI personnel during the equipment build, observes, monitors and directs how the build is progressing.
  • Able to handle attention to detail, tight deadlines, responsibility, accountability and has ability to multi-task.
  • Coordinates and communicates installation plans with client, department managers and key team members.
  • Responsible for communication of the installation plan clearly to all involved parties both internal and external.  Duties include:
    • Organizing and verifying customer training
    • Communicating customer requirements to customer
    • Organizing travel details for IAI personal
    • Controlling budget for installation of project
  • Coordinates Project Support on site at Customer location including:
    • Clear communication with client and management on scope of service
    • Determine priority level of service call and establish timeline.
    • Determine required man power
    • Preparation of quote.
    • Negotiation of chargeable service with customer and is responsible for collection of Purchase Order.
    • Ensures service is completed and invoiced as required.
    • Responsible for ensuring that required components, both purchased and manufactured, have been procured.
    • Coordinates shipping of any required material
    • Reports on status of open Service to management on regular basis
    • Generate process improvements to the service process.
  • Responsible for negotiating and quoting ECNs with client and communicating status to Management and IAI Team.
  • Follow quoting process and determine direction of ECN to client and IAI team members through to completion.
  • Negotiate with contractors and suppliers on delivery and/or cost of required purchased goods and services.
  • Determine required resources and communicate to Department Group Leaders.
  • Responsible establish and communicate schedule to client and IAI team.
  • Management of received customer parts. Communicate to Customer requirements for parts, then record what is received.    Also coordinate return or discard or Customer Parts at completion of project.
  • Manages Project approval milestones and ensure customer sign-off approvals are documented.
  • Prepare Project Status weekly and present at Weekly Production Meeting.

Essential Capabilities required to complete Duties above:

  • Use of Microsoft Project to conduct long term scheduling
  • Use of Epicor ERP system for management of project
  • Time of Day short term scheduling using Microsoft Excel
  • Scheduling of Meetings using Microsoft Teams and Outlook
  • Take Photos and Video of Equipment during Run-off prior to ship.
  • The coordination of human resources for multiple departments
  • Generation and maintenance of open issue log
  • Organize and direct project meetings

Other Essential Duties and Responsibilities:

  • SR & ED
    • Responsible for allocation of labour and materials to appropriate SR & ED general ledger codes
    • Manage process for documentation SR & ED related work.
  • Work with 3Rd party company for preparation of written SR & ED reports by job
  • Work with Logistics Coordinator and Shipping Department to arrange shipping documentation for outgoing equipment shipments including and understanding customs, invoices and CUSMA certificates
  • Occasional travel as required globally


  • Minimum Diploma in Engineering (or Engineering Degree) or Equivalent Specialized Experience
  • Certified as a PMP or willing to pursue certification as a PMP
  • Understanding of the use of Solidworks.
  • Proficient in Microsoft Office: Microsoft Outlook, Microsoft Teams, Microsoft Excel, Microsoft Word and Microsoft Project
  • Ability to lift weights reaching 50lbs, carry weights reaching 40lbs, and push and pull weights reaching 100-150lbs

Job Fit

  • Confidence in dealing with people
  • Ability to deal with all types of personalities
  • Adaptable and able to modify approach in dynamic environment
  • Able to prioritize competing job functions
  • Possess structured problem solving and analytical skills

Innovative Automation welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.